Secretary/Assistant

New York, NY 

Summary

The Secretary/Assistant will assist the Legal Assistant Managers in facilitating the administrative functions of their departments and will provide back-up coverage for department’s Administrative Assistant.

Responsibilities

• Assisting with the preparation of department reports and analysis;
• Assisting with the coordination of new hire orientation schedules;
• Assisting with the maintenance of attendance records for all legal assistants, vacation and personal time, and out of office business travel for the Managers;
• Working with the Legal Assistant Managers and the Administrative Assistant to coordinate legal assistant performance and evaluation process;
• Answering telephones and taking messages for the department managers, as needed;
• Opening mail and handling correspondence for the department managers, as needed;
• Greeting guests or clients for the department managers, as needed;
• Attending to photocopying, faxing, filing, maintenance requests, field requests regarding policy information and personnel issues;
• Handling assignment requests for the Corporate Legal Assistant department, as needed; and
• Performing other duties as assigned.

Qualifications

• High School diploma required;
• 1 to 2 years of experience in Administrative/Paralegal Support department;
• Excellent organizational and communication skills;
• Intermediate level of proficiency in Word, Excel and PowerPoint;
• Typing speed 50 wpm;
• Ability to solve problems and meet strict deadlines;
• Ability to write concise letters and e-mails;
• Ability to work well under pressure and handle multiple responsibilities;
• Ability to deal discreetly with confidential information; and
• Ability to exhibit excellent judgment.