Facilities Assistant III

New York, NY

Summary

This position is responsible for various firm property and services for firm personnel, such as preparing and executing relocations; inter-office moves, equipment and property; maintaining, repairing and/or providing furniture and property; and pulling and delivery of firm supplies. Will take a lead role in New York office projects.

Primary Duties and Responsibilities

• Assists with local and domestic office moves.
• Performs ergonomic evaluations and makes recommendations for solutions. Installs ergonomic equipment as needed.
• Prepares and executes inter-office moves of firm personnel and property, including physically moving items from one location to another. Takes a lead role in major office moves.
• Monitors inventory items which have been checked out by firm personnel.
• Prepares offices/workstations as required by new employees.
• Reviews and codes invoices for timely processing, particularly those effecting his floors or area.
• Maintains and repairs furniture and other property.
• Places supply orders with vendors.
• Oversees the consumption and distribution of copy paper to all convenience center copiers and other locations as needed (if applicable).
• Delivers orders to various parts of the firm and assists in pulling supplies for the orders as requested.
• Responds to work orders which entail hanging artwork and other wall-mounted items, setting up and installing shelving and furniture for workrooms and verifies temperature readings for hot/cold calls and other building-related issues. Logs all requests in the firm’s work order database.
• Assists with asset inventory, tagging items and entering asset information into computer asset program.
• Assists in answering telephone calls and emails, recording orders in the Facilities/Supplies Department and assists persons who come to the Facilities/Supplies Department with supply requests.
• Maintains the firm’s recycle/gently used program; ensures that all items stocked are in adequate condition for consumption by firm personnel.
• Maintains inventory of stationery, envelopes and business cards; fills orders and distributes.
• Provides backup support to Coordinator, Supervisor or others as necessary during absences.

Qualifications

• High school diploma or equivalent.
• Three years office experience, minimum two years in a facilities-related role.
• Knowledge of proper lifting techniques and best practices for moving furniture.
• Familiarity with a PC, strong mathematical skills.
• Good customer service skills are important. Ability to work in a fast-paced team environment. Must be self-motivated with a positive attitude. Ability to project a positive, professional image to internal and external clients. Excellent organizational skills and strong attention to detail. Ability to communicate effectively with people in all levels of the firm.
• Ability to take a lead role in projects.

Working Conditions

• Ability to stand and walk for long periods of time.
• Occasional overtime, including weekend work, may be required.
• Ability to lift 50 pounds without assistance.