Legal Personnel Assistant-Recruiting-Temp

New York, NY 

Summary

The Legal Personnel Assistant – Recruiting will assist in the administration and coordination of the Firm’s recruiting and summer associate programs and will provide daily support to all members of the recruiting team. 

Responsibilities

• Registering for OCI and maintaining OCI law school files;
• Processing resumes and registering for batch resume collections;
• Researching options and ordering items for recruiting season;
• Assisting with associate engagement plan;
• Preparing materials and compiling packets for on-campus interviews,
• Entering applicant data into Associate Recruiting and Applicant Follow-Up database;
• Responsible for administrative aspects of 1L hiring and preparing all materials;
• Scheduling interview dates for applicants and escorting applicants to and from in-office interviews;
• Preparing applicant papers and performing reference checks;
• Handling applicant communication;
• Planning and executing recruiting events both on-campus and off-campus, representing the Firm at various work-related events including Summer Associate events;
• Completing NALP feedback forms;
• Processing applicant expenses and tracking law firm cross-billing;
• Assisting with off season clerkship outreach and follow up;
• Preparing packets for Summer Associate weekend and orientation;
• Requesting and tracking Summer Associate transcripts;
• Assisting with Summer Associates’ onboarding and orientation;
• Assisting with Summer Associate advisor pairings, biographies, photographs and conflicts clearance forms;
• Conducting tours for Summer Associates;
• Maintaining Summer Associates’ personnel files;
• Assisting with collection of Summer Associate evaluations and follow up;
• Serving as Legal Personnel liaison for a group of Summer Associates,
• Conducting exit interviews at the end of the summer;
• Updating and maintaining Legal Personnel, intranet and board calendars;
• Submitting expense reports for Director of Legal Recruiting.
• Assisting with preparation of annual Hiring Goals Booklet;
• Supporting ad hoc hiring partner reporting;
• Documenting processes and procedures; and
• Performing other duties as assigned. 

Qualifications

• Bachelor’s degree and at least one year of applicable professional experience;
• Ability to work and interact with attorneys at all levels;
• Ability to gain strong knowledge of the Firm, its culture, practices and policies;
• Ability to deal discreetly with confidential information;
• Excellent writing and communication skills, in addition to superior judgment;
• Computer applications including Word, Excel, Lotus Notes and other Legal Personnel (including PeopleSoft) and Recruiting applications built specifically for the Firm;
• Ability to work well under pressure and coordinate several activities at one time;
• Capable of solving problems and meeting deadlines; and
• Flexibility to work overtime when needed.