Legal Secretary

Boston, MA

A, premier, global, law firm is seeking a mid-level Legal Secretary for their Boston office to assist in the following functions:

• Provide administrative support to 5-6 attorneys.
• Assist with the creation and organization of complex internal and client binders and other sensitive material.
• Maintain attorneys’ calendars through scheduling meetings, teleconferences and depositions.
• Coordinate travel for attorneys.
• Actively manage attorneys’ billable time entries on weekly and monthly basis.
• Process expense reports; prepare check requests for invoices; track payments and reimbursements.
• Coordinate messengers for filings and deliveries to/from local courts.
• Assist paralegals and attorneys with filings, preparation for depositions and preparation for trial.
• Organize and maintain filing systems for cases, attorney client files, policies and procedures.
• Maintain strict confidentiality of the firm’s internal and personnel affairs and client information.
• Ability to work occasional overtime as needed.

The ideal candidate should have 5 or more years of secretarial experience supporting attorneys or working in a professional services environment.  They should also have a working knowledge of MS Office along with strong time management and multi-tasking skills. A successful candidate should be professional and organized with a can-do attitude and sense of humor.  A bachelor’s degree is preferred.