Legal Administrative Assistant

Legal Administrative Assistant

Summary

A premiere global law firm specializing in venture capital has an opening for an experienced Legal Administrative Assistant in our New York office. The Legal Administrative Assistant will provide clerical and administrative support to a team of partners and/or associates.

Responsibilities

• Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
• Create, format, revise and edit legal documents.
• Maintain timekeepers’ calendars, plan and schedule meetings, teleconferences and travel.
• Work with timekeepers and Conflict Department to manage new client intake.
• Enter and track attorney time into time management database.
• Organize and maintain filing paper and electronic files in accordance with firm procedures and standards.

Requirements

• Minimum of two years of legal administrative assistant experience preferably in corporate law.
• Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Nuance Power PDF or PDF Creator Plus.
• Experience working with HP/Automony iManage or other Document Management System.
• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
• Demonstrated problem solving skills.
• Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
• Excellent organizational skills and attention to detail.
• Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
• Strong analytical and reasoning abilities.
• Adherence to maintaining confidential and sensitive information and display sound judgment.
• Ability to work overtime.
• BS/BA degree preferred.