Assistant Managing Clerk

New York, NY 

Summary

This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services, electronic and other filing of documents in all state and federal courts, arbitration forums, and administrative agencies.

Primary Docketing, Calendar, Court Filing and Associated Responsibilities

• Review calendar reports and collaborate with associate(s) before filing deadline.
• Enter all incoming court papers into the CourtAlert docketing database.
• Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
• Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
• Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
• Monitor federal and state court dockets and maintain computerized case dockets.
• Conduct document searches at federal and state courts and government agencies.
• Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
• Research and respond to procedural questions regarding service and filing of court papers. Provide guidance regarding service and filing of court papers.  Advise attorneys of Federal, State and Local rules, procedures and court-related guidelines, administrative questions, rule changes and judges’ information.
• Regularly communicate with various court and agency personnel to ascertain information regarding status of motions and applications; confirm conference and hearing dates online and with court personnel.
• Assist attorneys with all state and federal electronic filings.
• Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
• Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
• Maintain attorney electronic filing registration and password database.
• Provide training and education to new attorneys and staff, as needed.
• Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
• Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
• Occasional trips to court to file, retrieve, and deliver paper copies of documents.
• Flexibility to work overtime when necessary.
• Perform other duties as assigned. 

Qualifications

• Bachelor’s degree required.
• 3 + years of litigation experience in a large law firm preferred.
• Knowledge of the New York, Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
• Proficient with litigation docketing, calendaring, and familiar with CourtAlert or MA3000.
• Proficient with PACER and Lexis/Nexis.
• Experience with attorney service agencies.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Outstanding attention to detail and deadlines and ability to execute through to completion.
• Creative problem solving skills, reasoning ability and logical thought process.
• Ability to work under pressure, prioritize competing demands and meet various deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
• Flexibility to work overtime when necessary.
• Licensed Notary Public helpful.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.