Legal Personnel Specialist

New York, NY 

Summary

The Legal Personnel Specialist will assist with various aspects of the Legal Personnel department with a focus in on-boarding and immigration.

Responsibilities

• Coordinating all aspects of the immigration process for attorneys in the New York office;
• Working closely with immigration counsel to secure U.S. work authorization for incoming associates, current associates and foreign associate attorneys;
• Coordinating the onboarding process for new hires, including the conflicts clearance process, review and verification of background checks and transcripts;
• Acting as a point person for new hires prior to and upon their arrival;
• Planning and coordinating various logistics for all new hire orientations;
• Sharing the responsibility of leading one-off orientation sessions;
• Working alongside the Legal Personnel Manager to oversee the Foreign Associate Program and secondments to clients;
• Working closely with Managing Partners on caucus and Firm meeting materials;
• Coordinating the monthly budget review and assisting in preparation of analysis for year-end budget;
• Working closely with Legal Personnel Directors and Managers on various initiatives and programs addressing associate feedback, work life balance and retaining associates;
• Completing various Firm surveys and questionnaires;
• Conducting exit interviews; and
• Performing other duties, as assigned. 

Qualifications

• Bachelor’s degree, at least 5 years of experience in Legal Personnel or applicable experience in a service industry firm;
• Immigration experience a plus;
• Ability to work and interact with attorneys at all levels;
• Excellent organization and communication skills, in addition to superior judgment;
• Proficiency in various computer applications including the Microsoft Office Suite, as well as the ability to learn proprietary databases within Firm;
• Knowledge of viDesktop a plus;
• Ability to work well under pressure and coordinate several activities at one time;
• Ability to problem-solve and successfully meet deadlines;
• Ability to deal discreetly with confidential information; and
• Availability to work additional hours, as needed.