Business Resource Center/Secretarial Coordinator-Temp

New York, NY

M-F, 11am-7pm

Up to a possible of 6 months

Summary

To provide administrative support to one or more attorneys and to ensure the accurate and timely communication of information to and from such individual(s) and/or departments.  Use of experience and judgment to assist attorneys in preparing and performing their work efficiently and effectively.  Must be proficient in the use of Firm technology specifically Microsoft Office Suite. 

Duties and Responsibilities

• Prepares a variety of correspondence, which may be of a complex and confidential nature such as: memos, forms, and documents from written and dictated materials. Maintains knowledge of format, procedures, and terminology in preparing documents.  May draft letters and memos.  Proofreads letters, memos and/or documents before submitting to attorneys.
• Provides administrative support such as: arranging meetings, opening and sorting mail, answering routine correspondence, photocopying and faxing materials, scheduling appointments and meetings, making travel arrangements for one or more attorneys.
• Answers, screens, directs and places telephone calls. Responds to inquiries.  Takes and relays messages.
• Greets visitors. Maintains courteous and professional relationship with clients.  Handles all routine requests from clients for documents and other information.
• Maintains and updates records and files which may be of a complex and confidential nature.
• Maintains working knowledge of attorney’s area of law and is familiar with basic legal terminology and procedures pertaining to attorney’s practice.
• Inputs attorney time entries, orders billing materials, prepares and drafts client bills in a timely manner and in accordance with Firm policies.
• Handles and/or participates in special projects as necessary. Assists with overflow work as necessary.
• Maintains and updates desk procedures applicable to assigned attorneys.
• Provides coverage for other areas (e.g. word processing, reception, other attorneys) as necessary.
• Interacts with members of the Firm to ensure work-related tasks and projects are completed in an accurate and timely manner.
• Handles limited personal work as necessary.
• Timely and regular attendance.
• Performs other duties as assigned.

Requirements

Prior real estate experience (5+ years); Proficient in Microsoft Office Suite; typing and proofreading; excellent grammar and spelling; computer literate, flexibility for overtime.