Conflicts Coordinator

Office Location: Roseland, NJ

Schedule: Full-time, Monday – Friday   12pm – 8pm

Summary

We are seeking a candidate who has demonstrated drive, dedication, professionalism and a positive attitude. The Conflicts Coordinator is responsible for a variety of tasks.

Responsibilities

• Performing conflict searches for new clients, matters and lateral attorney hires; distributing relevant search results regarding same
• Assisting attorneys and secretaries with conflicts and new client/matter opening procedures
• Processing of requests in new client/matter workflow application
• Ensuring engagement letter, conflict waiver and opposing counsel requirements are met
• Maintaining the accuracy and integrity of the Firm’s names database
• Maintaining familial relationships, conflict screens and governmental appointments/ board positions/outside business interests databases
• Erecting ethical walls/conflict screen reports
• Determining proper recipient of unidentified mail

Requirements

• High School Diploma or equivalent
• 1 – 2 years of law firm conflicts and new business intake experience
• Knowledge of automated conflicts software (preferably Intapp Open) and web-based search engines
• Knowledge of Microsoft Word, Excel and Outlook
• Familiarity with name aliases of major organizations
• Excellent written and verbal communication skills
• Strong analytical, organizational and time-management skills
• Ability to work under pressure in a fast-paced environment with a strong attention to detail
• Strong customer service skills and ability to work in a team environment
• Ability to interact effectively with internal client base, upholding a professional demeanor at all times and demonstrating an attitude of cooperation
• Ability to work overtime when needed, often without advanced notice
• Ability to treat sensitive/confidential information with appropriate discretion.
• Maintain a reliable attendance record. Arrive to work in a timely manner and observe prescribed work break and meal periods
• Be familiar with and adhere to all firm policies and procedures