Office Services Assistant-Temp

New York, NY

Monday-Friday, 10:00AM-6:00PM

Essential Job Requirements

• Primary photocopier operator.
• Assist attorneys, paralegals and support staff with photocopying requests.
• Responsible for completing copy projects on time and accurately.
• Responsible for basic photocopier machine maintenance, i.e., changing toner cartridges, clearing paper jams, reporting Equitrac problems.
• Walk-Up Copy Room management – stocking machines with paper, clearing counter, keeping paper stock on shelves tidy.
• Sort and deliver US Mail, FedEx and inter-office mail.
• Package and process outgoing overnight items (i.e., Federal Express, UPS, US Mail, etc.) to meet deadlines.
• Gather confidential destruction documents for pick-up by Roseland office personnel.
• Shared responsibility for ordering, stocking and maintaining office supplies.
• Prepare periodic, special, or perpetual inventory of stock – replenish velobind, three-hole punched paper and Federal Express supplies.
• Shared responsibility for providing document center support for meetings and events in Conference Center.
• Provide back-up conference room/meeting services when needed, i.e., make coffee, catering set-ups and break downs, cleaning/straightening up of conference rooms and visiting attorney offices, etc.
• Provide back-up of rudimentary technology services, i.e., computer laptop and projector set-ups and video conference set-ups; operation of conference center equipment, multi-purpose room set-ups, Cisco VOIP phone adds, moves, password changes and resets; operation of Bi-fold door technology.
• Follow shut-down procedures according to Firm policy. 

Secondary Duties or Responsibilities

• Delivering files and boxes.
• Facilities maintenance projects.
• Office moves.
• Move or transport material or supplies to other departments.
• Upon occasion, conduct firm-related errands. 

Skills, Knowledge and Abilities

• High School Diploma or equivalent.
• Must be computer literate and proficient in utilizing Outlook, Word and Internet Explorer, with the ability to master Internet-based office supply purchasing systems, etc.
• 1-2 years’ general office, clerical experience (preferably in a law firm).
• Flexible to work over-time whenever needed.
• Ability to interact effectively with internal client base, upholding a professional demeanor at all times and demonstrating an attitude of cooperation.
• An orientation to customer service and ability to work independently and as part of a team.
• Ability to lift heavy boxes and move furniture as needed.