Word Processing Operator

Department Word Processing

Reports to Word Processing Supervisor

Various compressed 3 night shifts, 5:30 pm to 6:00am or 7:00pm to 7:30am. At this time the following schedules are available: Monday/Tuesday/Wednesday, 7:00 PM to 7:30 AM Sunday/Monday/Tuesday, 7:00 PM to 7:30 AM

Summary

The Word Processing Operator is responsible for performing computer related work which requires the application of a full range of word processing functions as dictated by the software used to produce documents. The word processing operator is also responsible for transcribing and distributing, faxing, scanning, and copying documents.

Essential Duties and Responsibilities

• Produce a wide variety of documents such as financial documents, correspondence, reports, presentations, and charts
• Create, revise and print documents utilizing computer system software, macros, templates and standard forms
• Work one-on-one with lawyers on special projects that need specific instruction
• Convert documents from various applications to requested applications
• Provide word processing assistance at satellite word processing centers on every practice floor
• Utilize application skills to provide support in person or over the telephone to users who need application assistance
• Transcribe and type dictation to produce a variety of legal documents as requested for lawyers

Qualifications/Position Requirements

• Possess a strong knowledge of word processing fundamentals and understand computer applications in accordance with firm standards
• Ability to properly utilize and apply all advanced functions of applications such as MS Word, Excel, PowerPoint, Visio, and Adobe Acrobat
• Ability to scan documents to text or pdf using various OCR software or other scanning methods
• Possess a highly motivated attitude
• Willingness to participate in special projects and training
• Ability to organize and prioritize numerous tasks and complete them under time restraints
• Ability to operate standard office equipment such as a computer, multifunction devices (print/copy/scan/fax), and dictation transcription equipment
• Ability to retrieve and distribute files, written documents or office supplies
• Ability to handle confidential material in a discreet manner
• Ability to manage a varied workload and meet deadlines
• Must be punctual and reliable
• Ensure confidentiality of all the Firm’s and clients documentation and information
• Strong interpersonal skills
• Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude

Education and/or Experience

• Minimum of 5 years’ relevant experience
• High School diploma or equivalent (general education degree