Corporate Services Coordinator

New York, NY

Multinational, investment management firm seeks a coordinator to support the New York office’s Corporate Services function.  As part of Corporate Services, you’ll support office infrastructure, including the day-to-day operations of the incoming and outgoing correspondence. The Corporate Services Coordinator is tasked with monitoring and implementing the activities and requirements of the mail room, as well as being responsible for ensuring the maintenance, repair, and upkeep for all applicable postage and logistic systems. In addition to overseeing the mail room, the Coordinator will provide support to the Facilities Team when requested.

Essential Duties and Responsibilities

• Coordinate facilities and equipment maintenance, assisting in research, tracking and coordinating deliverables, preparing for client meetings/visits.
• Ensure the daily workflow of the central services and mailrooms run efficiently and resolve any issues.
• Ship and receive packages from parcel services (FedEx, UPS, etc.).
• Track packages from receipt to delivery and provide delivery confirmation for all internal deliveries.
• Organize and ensure that all mail-room supplies remain stocked, including shipping (FedEx, UPS) supplies; sort and distribute incoming mail.
• Investigate non-delivery of mail. Research undirected mail and route to proper authority.
• Maintain FedEx and UPS accounts and address books, and process requests for specialty shipments when requested.
• Assist with preparations for special events, including conference room setup.
• Provide general assistance to other professionals and staff in collecting, collating organizing and assembling data for use in documents and reports.
• Provide back-up receptionist support.

Requirements & Qualifications

• BA/BS Required.
• 1-3 years of customer service and/or corporate services experience.
• Proficiency in Word, Excel, PowerPoint; Access a plus.