Accounting Data Integrity Coordinator

New York, NY

Summary

Overseen by the Senior Coordinator Accounting Integrity, the incumbent is responsible for the daily setup, review and maintenance of the Elite master files. The Coordinator is the main contact for the Firm’s billing departments with regard to setting up electronic billing for clients and administering accounts by periodically loading new rates.  Reports directly to Revenue Control Director and Financial Controller.  Frequently interacts and communicates with remainder of Accounting Department and Elite users, including Firm Partners and administrative staff. 

Job Responsibilities

• Responds to legal staff (Partners and Associates) and administrative staff (Elite users) with day-to-day queries.
• Responsible for setting up, reviewing and maintaining the integrity of the Firm’s master files in Elite (timekeeper, client/matter information).
• Assists with the Firm’s e-Billing function. Acts as a point of contact for the Billing team and Clients. Ensures all engagement terms and client/matter rates are compliant in Elite.
• Coordinates with other administrative departments in the management of the new matter intake process.
• Reviews Outside Counsel Guidelines to ensure client/matters/timekeepers appropriately set up. 

Job Requirements

• BA/BS. Accounting or Information Systems majors preferred.
• Elite experience required, preferably in a law firm. 

Skills and Abilities

Primary is ability and willingness to learn various accounting systems, including Elite Enterprise.   Must be organized and have strong attention to detail. Must be able to work both in a dynamic team environment and also often work independently without supervision.  Must be completely reliable, and dependable, with a strong work ethic and a high degree of integrity. Ability to use own initiative and have a proactive approach, and good time management skills.  Ability to produce and maintain quality work.  Must be able to communicate effectively with attorneys, administrative, and management staff, both orally and in writing.  Basic to intermediate skills in Microsoft Office Suite. Knowledge of Elite accounting system and electronic billing processes a plus.