Legal and Compliance Associate

Departments: Legal Department / Compliance Department

Reports To: General Counsel / Chief Compliance Officer / Assistant General Counsels 

Summary

The Legal and Compliance Associate will be under the general supervision of Company’s General Counsel, Chief Compliance Officer and Assistant General Counsels.  This position will perform various assignments related to Company’s legal and compliance needs. 

Essential Duties and Responsibilities

• Assist the General Counsel, the Chief Compliance Officer and the Assistant General Counsels in developing, initiating, maintaining, and revising policies and procedures for the general operation of Company’s compliance program and its related activities to prevent illegal, unethical, or improper conduct. Assist in managing the day-to-day operation of the compliance program.
• Assist the General Counsel, the Chief Compliance Officer and the Assistant General Counsels with internal operational, financial, legal and compliance audits to determine whether controls are adequately and effectively maintained in accordance with Company policies and procedures and general regulatory compliance.
• Keep abreast of current issues and areas of risk, and appropriately focus attention on areas that pose high risk. Participate in necessary education and training to attain essential knowledge.
• Document internal control deficiencies and regulatory exceptions and notify the General Counsel and the Chief Compliance Officer of identified areas needing improvement.
• Assist with the gathering of information for external audits and regulatory examinations and accurately compile required information.
• Collaborate with other departments to direct legal and compliance issues to appropriate existing channels for investigation and resolution.
• Assist in responding to alleged violations of rules, regulations, policies, procedures, and standards of conduct.
• Work with the General Counsel and Chief Compliance Officer to act as an independent review and evaluation body to ensure that compliance concerns are being appropriately evaluated, investigated and resolved.
• Work with the General Counsel and the Chief Compliance Officer to develop an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and partners.
• Maintain firm restricted list, including creating a new version when any new confidentiality agreement is signed.
• Assist the Chief Compliance Officer with anti-money laundering screening of investors and FinCen reporting.
• Assist Chief Compliance Officer with monitoring of personal trading activity for the firm and maintaining the online Compliance Science portal.
• Serve as corporate secretary for the fund Limited Partner Advisory Committees and Commitments Committee and other internal committees as requested by the General Counsel and Chief Compliance Officer.
• Draft correspondence, summaries, and presentations and prepare associated materials for the legal team and the compliance team.
• Act as the point person with respect to various legal document requests and maintain the electronic records and/or hard copy files for various individuals and corporate entities.
• Proactively ensure all legal documents are executed and filed (internally or externally) on a timely basis and maintain the required databases, both electronic and hardcopy, as appropriate.
• Assist marking up and negotiating confidentiality agreements.
• Maintain database of insurance policies for Company and portfolio companies and assist with collection of information for insurance claims and renewals.
• Assist with preparation, distribution and collection of annual compliance questionnaires, both for Company personnel and Company portfolio companies.
• Assist with overflow, special ad-hoc projects, and day-to-day tasks on an as-needed basis.