Accounts Payable Coordinator

New York, NY

M-F, 930am-530pm

Reports to: Accounting Supervisor and Financial Controller

Summary

Under general supervision, enters invoices and client charges (disbursements) into the Firm’s accounting system. 

Relationships

Reports directly to the Financial Controller. Interacts frequently with other members of the Accounting Department. 

Responsibilities

Primary

• Reviews and enters vendor invoices into the accounting system.
• Reviews travel expenses and invoices processed via Chrome River
• Inputs soft costs (miscellaneous client charge backs)
• Processes cost transfers
• Collates and mails checks
• Provides back-up as required
• Scans invoices to archiving system
• Vendor set-up and maintenance

Secondary

• Performs various clerical tasks as required.
• Assists with special projects as needed. 

Qualifications

Education

• Associate degree

Experience

• Three years of previous Accounts Payable experienced required.

Skills and Abilities

• Must possess effective written and verbal communication skills; numerical aptitude; professionalism and integrity. Incumbent should also have the ability to work under pressure with interruptions and tight deadlines; the ability to use independent judgment, problem solve, answer questions thoroughly and juggle multiple tasks. Must be organized, detail oriented, a team player and possess a high degree of accuracy.

Job Specific Skills

• Knowledge of the application of data processing techniques relating to accounting systems.

Technological Skills

• Proficiency with Microsoft Excel, Outlook, Chrome River, Elite or 3E accounting system and with business applications.

Attendance

• All positions require punctuality and regular attendance.