Litigation Legal Secretary

San Francisco, CA

Seeking an experienced Legal Secretary to join a successful National Litigation Team.  An integral part of the legal team, the Legal Secretary provides support to 3-5 attorneys by e-filing, calendar management, assisting in document production and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. Flexibility, the ability to adapt to last minute changes and deadline driven are critical traits. This position is part of a busy, well-established, highly functioning firm with a proven success record.

The primary responsibilities of this position include, but are not limited to:

• Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents
• E-file documents with local, state, federal and appellate courts and assist with paper filing in office
• Handle the incoming and outgoing mail for the attorneys supported
• Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines
• Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms
• Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times
• Schedule depositions
• Enter time and handle billing for assigned timekeepers
• Assist in trial preparation
• Maintain files on a regular basis
• Coordinating travel arrangements and processing expense reports
• Answer and handle incoming phone calls in a professional manner
• Assist fellow workers and/or other timekeepers as needed and requested

Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is truly a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and work with a great team.

Required Skills and Experience:

• High School diploma required, Bachelor’s degree preferred.
• 3 or more years of legal litigation secretarial experience is required; large law firm experience is a plus.