Floater Legal Secretary

Day Shift 9:30 a.m. – 5:30 p.m.

Newark, NJ

Essential Duties and Responsibilities

• Respond to incoming administrative tasks.
• Answering and screening telephone calls for attorneys.
• Document production and editing utilizing: Windows7, Microsoft Office 2010 (Word, Excel and PowerPoint), Microsoft Outlook, Nuance PDF Converter, Best Authority, Elite Webview, CompareDocs, and similar software.
• Big Hand Dictation
• Assist with document conversion and clean up; create and revise complex legal documents adhering to Firm styles and guidelines.
• E-filing
• Create and edit Tables of Authorities and Tables of Contents using Legal MacPac.
• Entering Attorney time in Webview.
• Fill out expense reports.
• Prepare outgoing mail and sorting incoming mail, prepare express delivery packages.
• Perform day to day duties of department secretary when requested or required by department operations.
• May be assigned coverage of a particular secretarial absence.

Skills

• Intermediate knowledge of multiple software: Microsoft Office 2010, DM System, Windows 7
• Ability to multi task
• Strong Secretarial Organizational Skills
• Ability to effectively meet and communicate
• Ability to make independent judgments