Legal Administrative Assistant-Corporate Transactions & Securities Group

New York, NY

General Summary

Premier, Fortune 100 best places to work for 18 straight years, law firm are currently seeking a junior level to experienced Legal Administrative Assistant to assist lawyers in the Corporate Transactions & Securities Group.  The hours of the position are Monday – Friday from 9:00am – 5:00pm, with required overtime during deal closures.

Candidates should have work experience in administrative skills, word processing skills and general office procedures, along with the capability to concentrate on detail and organize work, and the ability to work with a wide spectrum of individuals.  Heavy administrative work, type and revise correspondence, memoranda, editing documents, proofreading and ensuring quality; preparing, editing and finalizing client bills, case management, travel arrangements, expense reports, entering lawyers time sheets and document production.  

Essential Duties

• Demonstrate technical “expertise” in order to manage any document.
• Work with Business Development in coordinating client and charitable events.
• Attend training classes to maintain an acceptable level of performance in the Firm’s technology.
• Comprehend the vocabulary, specifications and requirements for administrative support of the practice group.
• Convey professional, courteous and helpful service when greeting anyone, by phone or in person.
• Demonstrate flexibility in work schedule to meet the needs of the CTS group.

Professional Responsibilities

• Maintain the confidentiality of all client and firm matters, recognizing that there should be no comments or discussions at all, either in public areas, elevators or restaurants.
• Arrive on time and observe assigned hours.
• Be willing to pitch in and help fellow workers; be a team player to cover a Legal Administrative Assist when they are out of the office.

Skills for Success

Technical Tasks

• Ability to complete general editing tasks to correct documents as directed and also according to Firm’s quality standards.
• Coordinate work with team members for the prompt production and delivery of documents.
• Enter attorney time records into the time entry computer program, as requested. Consolidate, edit and total time ensuring accuracy of input.
• Maintain proficiency with office procedures and keeping current with Firm technology.
• The ability to analyze a project and assess the best solution to complete the project.

Required Skills

• Enthusiastic and able to exhibit a good attitude about work and the Firm.
• Maintain good organizational skills.
• Be resourceful and take initiative to ask questions.
• Ability to listen to and communicate effectively with others.
• Be committed to supporting and interacting with others.
• Be dependable to the job.
• Be knowledgeable regarding Firm systems and policy and procedures.
• Exercise good judgment.
• Be prepared and willing to be a role model to others.
• Ability to work independently and as a mentor of a team.

Education and Experience Required

High School Diploma and 5+ years of experience in a corporate, financial or legal environment.  Knowledge of Microsoft Word, Excel and PowerPoint.  Proficient in PDFs (scanning and conversion, fillable forms).  Knowledge of Interaction, Chrome River, Desksite, Elite is preferred.  Strong communication, interpersonal and customer service skills.  Ability to work independently and within a team setting.  Attention to detail with an emphasis on quality and accuracy.  Ability to prioritize and balance multiple projects.  Ability to interact with all levels of Firm personnel while maintaining a professional demeanor.