Intellectual Property Docketing Assistant

Boston, MA

Reports to: Docketing Administrator and Office Manager

Department: Corporate & Capital Markets Department-IP Practice Area 

Position Overview

This role focuses on handling various trademark and patent matters in the firm’s Intellectual Property group, including specifically docketing, annuity/maintenance fees, mail distribution, file transfers, file audits; and generating specific docketing reports.

Responsibilities

• Maintain trademark docket in CPI, including the docketing of inbound, outbound and internal communications, while proactively monitoring the docket to ensure that all deadlines are met; provide back-up patent docketing in CPI as needed.
• Facilitate accurate and timely payment of all patent and trademark renewals and maintenance fees; coordinate with attorneys in obtaining payment instructions from clients for upcoming renewal payments; send payment instructions to outside annuity service; maintain annuity records and invoices, and prepare weekly/monthly annuity reports.
• Process and distribution of mail.
• Audit of all patent and trademark files.
• Audit/review of incoming files and entering of transferred-in cases into CPI database.
• Update database for transferred-out cases, and facilitate communication with Records department.
• Assist with generating specific reports through CPI database as requested by attorneys.
• All other docketing related projects as directed by the Docketing Administrator. 

Qualifications

• 1-3 years of Patent and Trademark docketing experience required.
• Experience with CPI required.
• 1+ years of Annuity experience required, experience with CPI’s Annuity Management System (AMS) preferred.
• Prior experience with the use of USPTO, WIPO, and foreign patent office websites.
• Demonstrated knowledge of US and foreign patent rules and procedures.
• Familiarity with IPDAS preferred.
• Excellent attention to detail.
• Ability to handle confidential material in fast-paced environment.
• Strong organizational skills.
• Strong communications skills.
• Positive, pro-active attitude with the ability to perform without supervision.