Billing Supervisor

Roseland, NJ

M-F, 9am-5pm

Leading, national, law firm is seeking a candidate who has demonstrated drive, dedication, professionalism and a positive attitude. The Billing Supervisor is responsible for coordinating the billing department workflow and working with various partners and their secretaries on preparing client billings in accordance with established firm and client policies and procedures. This position involves working closely with the Billing Specialists to ensure that all client billings are properly processed and the information contained within the bills is accurate. The position requires a thorough understanding of the firm’s billing requirements and the ability to highlight areas of concern or follow up for the Specialists, not limited to, but including, identifying electronic billing clients, and special client billing requirements.

Essential Job Requirements
Supervisory Role

• Supervises and directs the billing specialists in performing the daily billing functions, ensuring that the firm’s policies are consistently and properly applied. Develop timely solutions to issues ensuring that the firm’s invoices are prepared accurately and on a timely basis.
• Ensure that firm’s billings comply with any client or third party requirements.
• Supervises and participates in providing accurate billing information as requested.

Billing 

• Maintain Billing Partner’s Book which detail client requirements and billing requirements.
• Pull prebills as requested.
• Review prebills and make the following corrections or edits to the underlying client/matter data.

Accounts Receivable

• Audit reminder statements as necessary.
• Prepare A/R write offs as directed by directors and managers.
• Gather information on outstanding invoices if requested.

Other

• Provide support and/or assistance to the Director of Client Accounting, Director of Finance, Client Accounting Manager, and the Partners of the firm, as requested.
• May be called upon to work periodically sometimes without advanced notice in the evenings and/or weekends.

The Ideal Candidate

• A college degree with at least 2 years of law firm billing supervisor experience.
• Thorough knowledge of computerized billing applications in a networked client/server environment. Preferably, experience with Aderant (CMS Open) billing software.
• Working knowledge of word processing software.
• Working knowledge of electronic mail systems.
• Ability to oversee the daily activities of the billing department.
• Ability to adapt to monthly and cyclical peak work load and deadlines.
• Flexible to work over time to perform essential duties of the position.