Payroll/Staff Accountant

Roseland, NJ
Monday-Friday, 9:00AM-5:00PM

Leading, national, law firm is seeking a candidate who has demonstrated drive, dedication, professionalism and a positive attitude. The Payroll/Staff Accountant will handle day to day payroll functions. The Payroll department handles the maintenance and processing of employee payroll and partner compensation in a multi-state, multi-location environment including New Jersey, New York, California, Washington DC and Utah. The payroll department is responsible for performing tasks to establish and maintain payroll records, calculating and recording payroll deductions, processing terminations, maintaining payroll and related records, recording the accumulation and use of PTO, holidays, and miscellaneous leaves of absence, processing involuntary deductions such as levies and garnishments, administering a variety of voluntary deductions, coordinating disability payments, preparing special reports for management as needed, and ensuring compliance with federal and state laws regarding payroll taxes.

Additionally, this position requires an individual with discretion and trust who can courteously communicate with employees regarding questions, issues and payroll discrepancies. The Payroll Department works closely with the Human Resources Department. The individual in this position is responsible for ensuring the proper and timely processing of the payroll in accordance with proscribed internal policies and external regulations.

The Payroll/Staff Accountant will also assist the Accounts Payable Supervisor and other members of the Finance department with various functions. Many of the responsibilities will be project based, so that the payroll deadlines can take priority.

Payroll/Staff Accountant role will consist of:
• Payroll (50%).
• Accounts Payable and General Accounting Projects (50%).

Essential Job Requirements
Payroll

• Responsible for the maintenance and accuracy of the Payroll database.
• Generate bi-weekly (non-exempt) and monthly (pension plan) payrolls.
• Periodically generate semi-monthly (exempt and partner) in order to serve as the Payroll Manager’s backup.
• Coordinate with the Director of Human Resources to complete reports for disability, unemployment, employment verifications, annual benefit statements and monthly personnel reports (headcount reports).
• Establish garnishments as required for payment.
• Prepare semi-monthly partners’ sanctions report.
• Maintain manual payroll check register.

Accounts Payable and General Accounting

• Track vendor statements and ensure all outstanding invoices are entered in Aderant.
• Track sponsorship costs and track meals spending.
• Work with Staff Accountant in handling 1099 annual filing for A/P and Trust. Including TIN matching and W9 tracking throughout the year.
• Track invoices sent to the AP inbox via PDF and ensure they are entered in Aderant.
• Monitor outstanding checks and ensure checks over 90 days are followed up on.
• Review Corporate American Express bills to ensure travel was not reimbursed on expense reports.
• Process reclassification of incorrect invoices.
• Handle disbursement backup requests.
• Tracking of lobbying costs on Memberships. 

The Ideal Candidate

• Bachelor’s degree required.
• Knowledge of UltiPro HRIS
• Knowledge of MS Word.
• Knowledge of MS OUTLOOK.
• Thorough knowledge of MS EXCEL.
• Ability to work independently.
• Ability to maintain professional relationships with all levels of firm personnel.
• Solid written and verbal skills.
• Solid organizational abilities and strong attention to detail.
• Ability to handle sensitive and confidential information appropriately.
• Ability to work as an integral member of the Accounting Department Team.