Legal Secretary-Tax Group

Newark, NJ 

Essential Duties

• Preparation of legal briefs, including Table of Contents and Table of Authorities
• Typing a variety of legal documents from rough and oral drafts; relays instructions to other staff and attorneys as directed by the supervisor
• Answers telephone calls, transfers calls to the appropriate staff and takes accurate messages in their absence
• Scheduling of meetings, both in and out of office, or by conference call
• Opens, sorts and dates all incoming mail and ensures outgoing mail is timely delivered; if necessary routes mail to specific delivery services (messenger services, Federal Express, etc.)
• Process new client/matter forms and conflict checks
• Prepare check requests, approvals, invoice processing and payment of same
• Processes bills for partners after their review when received from finance department (prepare transmittal letters and mailing same)
• Maintain supervisor’s legal, confidential and administrative files
• Photocopy and collate documents for mailings
• Under general supervision, performs responsible and confidential secretarial work and routine administrative duties for attorneys and other related duties as required
• Take dictation from attorney to prepare correspondence and/or emails and legal documents
• Format and amend documents using track changes
• Maintain paper and electronic filing systems for client files, correspondence, and other material
• Manage emails – print copies of requested incoming and outgoing emails for file and attorneys
• Assist other attorneys within the group as needed
• Enter time diaries into DTE
• Arrange hotel and/or other travel arrangements
• Must be able to multi-task, both independently and as part of a team
• Must have excellent grammar, proofreading and English composition skills 

Training & Experience

• 10 years of legal secretarial experience
• Tax and property tax appeal background a plus and/or litigation experience
• Must be organized and detail-oriented
• Comprehensive knowledge of modern legal office practices and procedures
• Considerable knowledge of legal document preparation, legal terminology and court procedures
• Must have excellent computer skills and knowledge of MS Word, Windows, PowerPoint, Excel, Outlook, Worksite, CompareRite, LegalKey, DTE, Chrome River and Interaction
• Excellent oral and written communication skills

Note:  While the list of essential duties is intended to be as inclusive as possible, there may be other duties which are essential to particular attorneys within the group.