Assistant Managing Clerk

New York, NY

This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies.  

Responsibilities

• Review calendar reports and collaborate with associate(s) before filing deadline.
• Enter all incoming court papers into the CourtAlert docketing database.
• Sync PDF images with the corresponding docket entries in CourtAlert.
• Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
• Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
• Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
• Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
• Monitor federal and state court dockets and maintain computerized case dockets.
• Conduct document searches at federal and state courts and government agencies.
• Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
• Provide guidance and research on procedural and administrative questions, rule changes and judges’ information.
• Regularly communicate with court clerks.
• Assist attorneys with all state and federal electronic filings.
• Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
• Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
• Maintain attorney electronic filing registration and password database.
• Provide training and education to new attorneys and staff, as needed.
• Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
• Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
• Occasional trips to court to file, retrieve and deliver paper copies of documents.
• Flexibility to work overtime when necessary.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree required.
• 4 years of litigation experience in a law firm preferred.
• Knowledge of the New York Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
• Knowledge of the basic litigation docketing and calendaring process.
• Experience using CourtAlert or MA3000.
• Knowledge of PACER and Lexis/Nexis.
• Experience with attorney service agencies.
• Must exhibit a high level of customer service orientation.
• Excellent written and verbal communication skills.
• Excellent attention to detail and analytical abilities.
• Demonstrated ability to professionally work with and collaborate with colleagues at all levels.
• Must possess a high degree of confidence and professional maturity.
• Must be self-motivated, proactive, a fast learner, dedicated to producing quality work and bringing assigned tasks and projects to completion.
• Ability to work under pressure and prioritize competing demands.
• Ability to work autonomously and as part of a team.
• Strong computer skills.
• Licensed Notary Public helpful.