Legal Executive Assistant-IP Litigation

New York, NY

930am-530pm (Monday – Friday)

Department:  Administrative Services

Reports to:  Office Manager 

Overview

Large, global law firm is looking for a Legal Executive Assistant to support the IP Litigation Practice Group, including partners, associates and paralegals.  This position requires someone who is extremely organized and has the ability to prioritize and multi-task.  Qualified candidates will be polished and professional and have excellent client-facing skills.

Responsibilities

• Familiarity with IP Litigation law
• Prepare and edit legal documents, correspondence, memoranda (iManage Content Management System a plus); scan and organize documents using Adobe Acrobat Pro; various court and agency hard copy and e-filings
• Prepare and maintain litigation binders
• Ability to produce first draft of document or correspondence
• Coordinate and schedule appointments, conferences and attorney/client meetings
• Responsible for opening new matters, submitting conflict checks, timely billing and collection activities
• Coordinate travel and submit expense reimbursements in a timely manner; coordinate distribution of sporting event tickets; work with Accounting and Marketing to keep practice group budget up-to-date.
• Answer and direct telephone calls
• Input attorney time charges into the automated tracking system (Carpe Diem)
• Direct and sometimes independent client contact
• Maintain electronic and paper client files
• Assist other support staff with administrative tasks-team oriented office
• Additional duties as assigned 

Qualifications

• Minimum 4+ years’ experience in a mid-large law firm environment including some exposure to IP Litigation
• Superior technical skills in Microsoft Office Suite 2010
• Excellent proofreading and strong organizational skills, and ability to multitask
• Discretion and confidentiality essential
• Excellent communication and interpersonal skills
• Positive, pro-active, professional and polished attitude with the ability to perform without supervision
• Ability to manage multiple requests, assess priorities, and achieve solutions under deadlines
• Ability to work overtime as needed