Billing Specialist-Temp

Newark, NJ

Essential Duties

• Generate and distribute monthly proformas
• Communicate with assigned billing attorneys, secretaries and clients regarding billing inquiries and protocols; Attend monthly meetings with partners regarding billing issues
• Regularly update and maintain client/matter records including addresses, billing instructions, billing templates and timecard formats; change billing frequency
• Prepare, modify and finalize invoices in the format outlined by the client or billing attorney
• Set up multi-payers and fixed fee matters
• Submit invoices electronically to their respective websites; verify compliance and acceptance of e-bills • Submit budgets, accruals, timekeepers and rates for approval to various e-sites
• Maintain firm timekeeper and client exception rates
• Setup e-bills in DTE including mapping of task codes and authorized timekeepers
• Setup e-bills for client or vendor including mapping matters, obtaining client case/claim numbers, submitting and maintaining timekeeper rate approvals
• Provide e-bill invoice submission troubleshooting and edit LEDES file format as necessary

Additional Duties

• Provide Crystal and Custom Billing reports as requested by attorney
• Respond to attorney inquiries regarding bills and provide payment history
• Assist in special billing projects as requested by Billing Manager
• Provide spreadsheet of billing histories and matter claim information for clients as requested
• Assist other billing specialists with overflow work
• Assist in additional billing related projects as they arise

Minimum Requirements

Training & Experience

• 5-8 years of Billing Specialist experience; law firm experience preferred
• Proficiency in e-billing programs and websites
• Ability to multi-task and handle multiple priorities
• Advanced Excel skills

Knowledge, Abilities & Skills

• Elite Enterprise 3.9 or other related Legal software programs
• MS Outlook
• Word for Window
• Excel
• Crystal Report Writer
• DTE
• Knowledge of various e-sites including Sharedoc, Tymetrix 360, CT Tymetrix, Allegient, Litigation Advisor, Data Cert, LawTrac, Counsellink Serengeti, Smart Invoice, Legal Exchange, Legal Precision, Pace, Legal Cost (Sims)

Note: While the list of essential duties is intended to be as inclusive as possible, there may be other duties, which are essential to particular positions within the class.