Litigation Legal Secretary-Temp

Projected start date: ASAP

Estimated length of assignment: 90 days

Hours:  9:30-530 (flexibility with shift desired)  

Qualifications/Experience

• At least 5 years’ Legal Secretary Experience in a large to mid-size law firm.
• Strong team player.   Ability to multi-task and successfully manage at least a 4:1 attorney/secretary ratio.
• Ability to assist multiple partners/associates, legal assistants and other secretaries in a fast-paced team environment.  Ability to anticipate and be proactive and prioritize heavy workflow.

Skills Required

• Must have strong intermediate to advanced MS 2010 Suite, Word,  Excel, Power Point, Outlook,  and current experience with time entry program comparable to Intapp, Chrome River, Elite and ability to transcribe tapes and use a wave pedal.
• Specific technology Word requirement: Edits, proofreads complex documents, black line documents, format documents with cross-references, format tables of contents, mail merge, format tables.
• May be required to attend and organize teleconferences and events. 

Other applied skills/job responsibilities:

• Knowledge of court structure and systems, terminology
• Ability to manage and maintain distribution lists, services lists and mailing labels
• Proficient with billing procedures and edits to proformas using Elite
• Ability to draft court documents, court forms without supervision
• Must be a strong team player
• May be requested to research rules, procedures related to court filings and other litigation-related tasks
• May be requested to assist to prepare accurate indexes court-filed and discovery documents
• Establish and maintain proper telephone etiquette and protocols (must be polished and precise in answering the phone, and taking messages)
• Coordinate meetings for both mid to large groups
• Coordinate and book travel arrangements and create itineraries
• Coordinate and accurately submit expense reports
• Outlook (making appointments, sending/cancelling invites)