Legal Support Assistant

New York, NY 

Job Description

The Legal Support Assistant will have the opportunity to support the practice of a senior partner through direct exposure to matters, case teams, and clients.  Under the general direction of the senior partner, the Legal Support Assistant will work day to day on a full range of activities required to support the practice including, but not limited to: scheduling and coordinating internal and client meetings, travel arrangements, expense report and billing management. Availability to work overtime on mornings, evenings and weekends on an unscheduled basis is required.

Responsibilities

• Work collaboratively with the Administrative Assistant on the day-to-day operations of the Partner’s practice by taking initiative and exercising sound judgment and as needed:
  • Schedule meetings and maintain calendar appointments
  • Schedules complex work related and personal business
  • Screens Partner’s telephone calls, mail and visitors, maintaining electronic notes to brief Partner on requests, inquires, and status of communications
  • Prepares original letters, memos and other correspondence
  • Establishes and maintains Partner’s files and records
  • Ability to provide support to other attorneys when necessary
  • Collaborates with firm Billing Department and clients on the management of billing matters
  • Responsible for screening correspondence and maintaining confidential files

Required Skills

• Four-year college degree
• Minimum 3.3 cumulative GPA upon graduation
• Interest in the legal field as demonstrated through undergraduate coursework, extracurricular activities, or jobs and internships
• Experience maintaining calendar including orchestrating  on-site meetings and coordinating with internal groups and clients
• Detail-oriented mindset, flexible and adaptable
• Advanced working knowledge of Microsoft Office (i.e. Word, Excel, Power Point)