Pro Bono Assistant

New York, NY

M-F, 930am-530pm

Job Description

Under the direction of the Pro Bono Counsel and Pro Bono Associate, the Pro Bono Assistant provides day-to-day administrative support to Pro Bono Program.

Responsibilities

• Responsible for overseeing all of the administrative needs of the Pro Bono Program and its team members
• Responsible for answering telephone calls and streamlining requests
• Responsible for all aspects of organizing frequent internal and external meetings and events, and serving as the point of contact for external contacts attending meetings
• Responsible for updating and tracking all contact information related to the firm’s legal services partners
• Responsible for communicating coverage with other Administrative Assistants
• Responsible for performing routine reports related to the Pro Bono Program using the firm’s Lotus Notes database and maintaining certain data in updates to spreadsheets
• Responsible for filing and maintain an organized work environment for all members of the Pro Bono Program team
• Responsible for preparing and processing T&E
• Responsible for keeping the Pro Bono Program’s Task List current and maintaining information regarding status of tasks
• Responsible for handling requests to process charitable donations related to the Pro Bono Program 

Required Skills

• Bachelor’s degree
• 5 years of administrative experience, preferably in a law firm environment
• Excellent organizational abilities required, with meticulous attention to detail also required
• Excellent communication skills both oral and written Proficient in MSWord, Excel and Outlook. Lotus Notes a plus
• Ability to prioritize, handle multiple projects, and work under pressure in a deadline driven environment
• Ability to work in a collegial manner and work well as part of a team
• Self-motivated, with the ability to take responsibility for projects to their conclusion and proactively identify team needs
• Background or demonstrated interest in social justice issues a plus

Disclaimer Statement

The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.