Payroll/Staff Accountant

Roseland, NJ

Monday-Friday, 9:00 AM-5:00 PM

Large, national, law firm is expanding, has a collaborative culture that encourages initiative and provides outstanding client service at all times. The Firm is committed to career development and offers programs that address both personal and professional development goals. Employees are given opportunities to provide community service throughout the year and offered an array of benefits such as Medical, Dental, 401K and a Profit Sharing Plan.

We are seeking a candidate who has demonstrated drive, dedication, professionalism and a positive attitude. The Payroll/Staff Accountant will assist the Payroll Manager with day to day payroll functions. The Payroll department handles the maintenance and processing of employee payroll and partner compensation in a multi-state, multi-location environment including New Jersey, New York, California, Washington DC and Utah. The payroll department is responsible for performing tasks to establish and maintain payroll records, calculating and recording payroll deductions, processing terminations, maintaining payroll and related records, recording the accumulation and use of PTO, holidays, and miscellaneous leaves of absence, processing involuntary deductions such as levies and garnishments, administering a variety of voluntary deductions, coordinating disability payments, preparing special reports for management as needed, and ensuring compliance with federal and state laws regarding payroll taxes.

The Payroll/Staff Accountant role will consist of the following general areas of responsibility:

• Payroll (50%).
• Accounts Payable and General Accounting projects (50%).

Essential Job Requirements
Payroll

• Responsible for the maintenance and accuracy of the Payroll database.
• Generate bi-weekly (non-exempt) and monthly (pension plan) payrolls.
• Periodically generate semi-monthly (exempt and partner) in order to serve as the Payroll Manager’s backup.
• Coordinate with the Director of Human Resources to complete reports for disability, unemployment, employment verifications, annual benefit statements and monthly personnel reports (headcount reports).
• Establish garnishments as required for payment.
• Prepare semi-monthly partners’ sanctions report.
• Maintain manual payroll check register.
• Summarize payroll data and enter payroll journal entry into Aderant.
• Process W-2 adjustments (Free Legal, Excess Liability, etc.).
• Understanding of payroll legislation (especially NY, NJ, DC and CA specifics).

Accounts Payable and General Accounting

• Track vendor statements and ensure all outstanding invoices are entered in Aderant.
• Track sponsorship costs and track meals spending.
• Work with Staff Accountant in handling 1099 annual filing for A/P and Trust. Including TIN matching and W9 tracking throughout the year.
• Track invoices sent to the AP inbox via PDF and ensure they are entered in Aderant.
• Monitor outstanding checks and ensure checks over 90 days are follow up on.
• Review Corporate American Express bills to ensure travel was not reimbursed on expense reports.
• Process reclassification of incorrect invoices.
• Handle disbursement backup requests.
• Tracking of lobbying costs on Memberships.
• Record depository account entries.
• Handle annual Unclaimed Funds reporting and tracking unapplied cash balances with minimal client activity. 

The Ideal Candidate

• Bachelor’s degree required.
• Knowledge of UltiPro HRIS.
• Knowledge of MS Word.
• Knowledge of MS OUTLOOK.
• Thorough knowledge of MS EXCEL.
• Ability to work independently.
• Ability to maintain professional relationships with all levels of firm personnel.
• Solid written and verbal skills.
• Solid organizational abilities and strong attention to detail.
• Ability to handle sensitive and confidential information appropriately.
• Ability to work as an integral member of the Accounting Department Team. 

Disclaimers
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.