Professional Development Assistant

(2-3 month temporary assignment)

New York, NY 

Job Description

Under the direction of the Professional Development Chief, the temp AA will provide all essential departmental administrative and logistical support as well as specific program support to the departmental Coordinators and Directors.

Responsibilities

• Update in-house departmental calendar in real time.
• Arrange and organize meetings, including invitations, follow-up, room reservations & preparation, etc.
• Create and update charts and excel spread sheets.
• Handle all departmental clerical and administrative tasks, including answering phones, word processing, “one-off” projects and other special assignments, as needed.
• Coordinate efforts with various other Firm departments.
• Assist with updating/creating training database entries.
• Create and maintain program files and Department’s program tracking charts.
• Monitor and maintain associate attendance for individual coaching sessions
• Handle scheduling of conference rooms for training programs.
• Create sign-in sheets and evaluation forms and handle certain materials preparation for all programs.
• Type timed agendas and scan evaluations after each program.
• Serve as general back-up support to Department members. 

Required Skills

• BA degree;
• Prior experience working in a professional services firm preferred;
• Complete proficiency in MS Word, Excel and PowerPoint a must;
• Compulsively attentive to detail, accuracy and precision and persistent in follow-up;
• Strong organizational, communication and interpersonal skills;
• Strong work ethic and “can do” attitude;
• Highly proactive, motivated, flexible, energetic and eager to work in a fast-paced, deadline-driven environment;
• Interest in legal training and experience in a law firm or CLE provider setting helpful but not a prerequisite; and
• Basic understanding of multimedia systems a plus.