Staff Accountant, Treasury Services

New York, NY

Reports to: Manager, Treasury Services

Non-Exempt 

Role Summary

The incumbent will exercise efficient means of cash management for the firm, with an emphasis on processing cash receivables and handling check payments on rush basis.

Open escrow accounts upon requests with bank, obtaining and providing proper documentations for complete processing.

Key Responsibilities

• Coordinate printing of rush check requests; obtain signatories on all check issuances and properly distribute via mailing and delivery.
• Transmit controlled disbursement and direct deposit files to bank for reimbursement for expense reports.
• Run month end reports and distribute to various groups.
• Respond to all internal and external inquiries from various groups with issues regarding payments and receipts.
• Process all accounts receivable write off requests, and e-billing requests.
• Perform stops/voids on checks on bank systems and ensure proper recording in the system, as well, to match bank transaction. Report monthly outstanding checks list to Accounts Payable, coordinate cleanup of stale, dated checks/proper recording for year end.
• Application of personal expense charges for requests from Payroll and Partnership Matters.
• Manage Petty Cash requests/replenishment for Managing Attorney’s office, Mailroom, and Office Services.
• Perform Non-Billable purges in Elite at the end of each year.
• Coordinate transfer of warehouse boxes for document storage and retrieval for the group.
• Respond to audit inquiries on various areas done by the group.
• Record journal entries for various fees charged, and adjustments for year end to clear out outstanding balances.

Function as backup for the following duties:

• Prepare all checks received for bank deposit and record as part of Cash Report compilation.
• Apply collections received via wire, ACH, and check to receivables, balancing collections for the day; process requests for application reversals, adjustments, corrections; reporting and distribution of collection fee totals for the end of each day.
• Maintain the ledger for all Trust Account (Escrow) transactions, and setup accounts and transfers for Special Funds and Escrow accounts. Monitor receipts into Trust Account and coordinate for disbursements out of Trust Account as requested. 

Knowledge, Skills & Attributes

• A general knowledge of accounting/treasury
• Working knowledge of Word and Excel; exposure to Elite, a bonus.
• Strong written and verbal communication skills
• Ability to multi-task and stay organized, with a strong customer service oriented approach to work. 

Education & Experience

• High School education required; some college credits or a degree, preferred.
• 1-2 years working in Accounting or Treasury, preferred.