Corporate Paralegal

Washington, DC

Department: Corporate and Capital Markets

Reports to: Employee Relations Partner 

Position Overview

As a member of the Corporate & Capital Markets Department, the Corporate Paralegal will assist attorneys in our U.S. offices with all stages of corporate transactions.

Critical Success Factors

• Able to interact with all levels of legal staff and personnel, including management and support staff.
• Team-oriented and able to work in a multi-office environment.
• Excellent attention to detail and able to follow up and follow through.
• Strong organizational, writing, and communications skills.
• Self-starter with a collaborative “get the job done” attitude.

Job Duties May Include

• Assisting with forming, registering, maintaining, and dissolving corporations, limited liability companies, limited partnerships, and non-profit corporations, including confirmation of name availability, filing of all necessary documents, obtaining employer identification numbers, and preparing and maintaining minute books.
• Drafting closing documents including, but not limited to, closing checklists, officer’s certificates, third party consents, cross receipts, capitalization tables, and stock transfer documents; compiling information and preparing schedules and exhibits to agreements. Prepare closing binders and assist with post-closing matters.
• Assisting attorneys with due diligence in the areas of corporate records, contracts, leases, etc.; creating and managing a file system for easy retrieval of diligence documents; managing data rooms for potential transactions.
• Serving as liaison between clients and attorneys regarding the maintenance of corporate records, minute books, and various tasks associated with entity maintenance.
• Managing firm relationships with vendors providing corporate filing and representation services (e.g. CT & CSC), assist with escrow agent requirements.
• Providing attorneys with answers to state-by-state procedural and filing questions, obtaining vendor estimates for potential services as requested, and providing general assistance to attorneys as necessary.
• Assisting with drafting and filing basic IRS forms and matters, including but not limited to, obtaining EINs for U.S. and Non-U.S. entities, Entity Classification Elections, and change of address forms.
• Obtaining name reservations, certified copies of corporate documents, certificates of good standing, legal existence, tax lien waivers, and various other documents from state officials.
• Drafting by-laws, articles, certificates, amendments, resolutions, consents, minutes, stock transfers and ledgers for corporations, limited liability companies, limited partnerships and business trusts.