Benefits Administrative Assistant-Professional Staff

Overview

This individual will assist the Benefits team with all benefits administrative tasks for our lawyers and professional staff.

Responsibilities

• General administrative assistant responsibilities including but not limited to answering phones, filing, duplicating, conference room reservations and logistics, etc.
• Assist in the on-boarding process of new lawyers and professional staff. Including but not limited to: creating orientation packages; working with various departments to confirm benefits eligibility, etc.
• Assist with HRIS data entry related to benefit plan enrollments for new hires, terminations, changes, and beneficiary designations.
• Assist with data entry to various insurance carriers’ web portals, maintenance and organization of beneficiary designations, life insurance policies, and electronic documents posted on the firm’s Intranet.
• Prepare COBRA packages for terminating employees and initial required COBRA notices for all new hires; track COBRA participants, payments and billing.
• Assist Benefits Supervisor with Retirement plan audits including preparation of confirmation letters and supporting documentation for selected participants, etc.
• Assist benefits team with ad hoc projects as needed.

Requirements

• 2+ years of administrative assistant experience in a fast paced environment, preferably financial services or legal industry
• Excellent interpersonal, client service, and written and verbal communication skills
• Exercises good judgment, has excellent organization skills, and strong attention to detail
• Ability to multi-task and prioritize numerous responsibilities
• Ability to maintain confidentiality
• Proactive team player
• Must be proficient MSWord, Excel and PowerPoint