Full Charge Bookkeeper

Summary

Fifteen attorney boutique entertainment law firm in midtown Manhattan is looking for a full charge bookkeeper.  This is a full time, exempt position.  The primary function of this position is to perform the billing, bookkeeping and accounting functions of the firm. This position requires an experienced and accomplished person with a strong bookkeeping and computer background. The position requires skills and experience in bookkeeping, accounting, law firm billing and TABS3 software as well as Microsoft Office Products. The position requires experience in a law firm.

Skills and Experience

• Bachelors in Accounting or Finance
• At least 3 years bookkeeping experience as a full-charge bookkeeper in a law firm
• Must have advanced proficiency with law firm billing and accounting software (TABS3 preferred, including APS, GLS, and Trust Accounting) as well as Microsoft Office products, especially Excel, Word and Outlook
• Must possess strong administrative and organizational skills
• Must have strong interpersonal and communications skills, both written and verbal
• Professional appearance and manner
• Highly organized and motivated to efficiently facilitate work flow in a small team environment

Duties and Responsibility

• Perform all bookkeeping and general accounting functions, including responsibility for the chart of accounts and general ledger, all aspects of the billing process, cash receipts and accounts receivable, accounts payable, fixed assets, petty cash, bank reconciliation and client trust funds.
• Perform all client billing functions and other accounts receivable functions including running prebills, making edits and running final bills
• Perform all electronic billing required by clients
• Communicate with clients regarding account and billing questions and outstanding balances
• Pay vendor bills and manage accounts payable including entering third party vendor invoices, allocating costs to clients, and paying on a timely basis
• Process checks daily as needed and coding to general ledger
• Perform double-entry accounting and balancing of general ledger
• Perform all data entry of cash receipts and client costs in billing and accounting systems
• Perform all data entry of cash receipts and disbursements for the IOLTA trust account in the accounting systems
• Process credit card transactions
• Reconcile bank statements on a monthly basis
• Work up and make bank deposits for the operating and IOLTA accounts
• Process bi-weekly payroll with ADP
• Arrange for payroll deductions for 401(k), HSA and FSA contributions
• Provide all required financial reports to the firm owners on a monthly basis including timekeeper reports
• Personal charges – prepare bills to each employee for payroll deduction
• Transit Chek – prepare T/C order and distribute Transit Cheks and arrange for payroll deductions
• Enter client Westlaw expenses and firm’s in-house expense for month-end
• Process expense reports
• Maintain firm’s accounting files including contract, company, vendor and billing files
• Enter new matters on systems including time & billing, cost recovery and document management
• Coordination with the firm’s external accountants, providing financial information as needed for quarterly and annual tax reports and financial statements
• Assist Firm Administrator with Employee Benefits Management, including employee enrollment, benefit termination, monthly billing, open enrollment, etc.
• Management and oversight of the billing and accounting systems