Office Services Assistant

M-F, 1030AM-7PM

Experience in the use of digital reprographics equipment, preferably CANON copying and scanning equipment.  Familiar with general mail and reprographics procedures including collating and binding.  Experience with printing and scanning software a plus.  Experience with printing and scanning software a plus.  Familiar with Court and Government filing procedures. Strong attention to detail and organizational skills. Excellent customer service, oral and written communication skills. Ability to work in a fast-paced, team environment. Self-motivated with a positive attitude. Ability to handle sensitive and/or confidential documents.

OFFICE SERVICES DUTIES

• Responsible for sorting and distributing U.S. mail and other deliveries.
• Maintain files, logs and records on all incoming mail; deliver mail and packages; complete mailings in a timely fashion; and sort and stamp outgoing mail.
• Responsible for accurately completing reprographics work orders including copying, scanning, binding, and other services.
• Ensure that reprographics job tickets are properly filled out before beginning projects and communicate with supervisor or customer on job or deadline issues.
• Troubleshoot basic copy and mail equipment problems and place service calls when needed.
• Load copy machines with paper and toner.
• Internal messenger runs and courier desk services as requested.
• Responsible for sending outgoing faxes; performing quality assurance processes on all incoming and outgoing faxes; and maintaining fax log.   

OTHER REQUIREMENTS

• Hours, M-F, 10:30 a.m.-7:00 p.m.
• Successful applicant will have a High School diploma or equivalent.
• One year of office experience preferred.
• Experience with computers including data entry and familiarity with MS Outlook and MS Word required.
• Must have a pleasant personality and professional demeanor.
• Must have the ability to lift 50 pounds and stand for long periods of time.
• Flexibility to work varying schedule and overtime as necessary, including some Saturdays.
• Additional duties as assigned.
• Must score at least 25 wpm with a 2% of less error rate on the Firm’s clerical typing test and 70% or higher on the Firm’s clerical spelling test.