Legal Recruiting Assistant/Coordinator

Job Description

Assist with the legal recruiting function while providing support to the Associate Director, Legal Recruiting and other members of the recruitment staff.

Primary Responsibilities and/or Essential Functions

• Assist in preparation, coordination and scheduling of on-campus and in-house interviews for lateral associates, judicial law clerks, 3Ls and summer candidates.
• Assist with fall recruiting, including organization and updates of recruiting materials for on-campus interviews and in-office interviews, career fairs and presentations; travel arrangements for out-of-town candidates; recruitment database input; updates and follow-up with attorneys.
• Compile materials for on-campus interviews and hospitality suites; assist in the planning of receptions; liaise with student organizations on firm sponsorships.
• Assist recruitment staff with planning Summer Associate Program, including creation of summer rotation schedule; communication with recruits prior to arrival; assisting with housing as needed.
• Assist in planning and facilitating summer events, summer calendar, logistics, invitations, marketing initiatives, attorney handbook, summer associate binders and summer gifts.
• Provide administrative support to Departments during the summer program (monitor assignment/evaluationprocess; organize luncheons; social activities and departmental coordinator meetings).
• Provide administrative assistance, including expense reimbursements; law firm split expense billing statements and follow-up to the Legal Recruiting Manager and Coordinator.
• Attend training classes and complete annual training requirements for skills enhancement.
• Maintain inventory of recruitment marketing materials, promotional items and department storage records.
• Recruitment database entry; monitoring of evaluations; filing/duplicating and various clerical tasks; maintain organized project and student files; greet and escort applicants; answer phones, take messages and respond to inquiries.
• Develop and maintain excellent customer service relationships with candidates, vendors and Firm attorneys, managers and support staff.

Knowledge, Skills & Abilities

• 1+ year in legal or campus recruitment for a professional services or Big Law firm.
• Strong ability to manage multiple projects under tight deadlines and within budget.
• Self-starter; ability to remain self-directed and self-motivated with minimal supervision.
• Ability to work well in a team atmosphere.
• Flexibility to work overtime as needed (significant overtime during summer/fall).
• Excellent time management and prioritization skills.
• Excellent PC skills.
• Makes appropriate and timely decisions within area of responsibility.
• Speaks and writes clearly and accurately; actively listens and responds to the needs of others.
• Without direction, anticipates needs and seeks alternatives to situations. 

Education/Certifications

• Bachelor’s degree required.