Floater Legal Secretary

9:30 AM to 5:30 PM

The Legal Secretarial Floater will provide secretarial support to a group of principals in various practice groups on a daily basis. This person will support the Office Administrator and staff the reception desk as needed. In addition to excellent communications and a mastery of office skills, this role requires the ability to assume responsibility without direct supervision, take initiative and make decisions within the scope of assigned authority. One to two year legal secretarial experience required.  The Legal Secretarial Floater champions cooperation and teamwork to benefit the Firm.

Duties include:

• Answer telephones in a professional manner and direct callers.
• Set priorities to accomplish the principals’ work in a timely fashion.
• Edit, format, revise and proofread documents as requested.
• Scan documents into PDF for distribution internally and to clients.
• Maintain attorney calendars and contact lists.
• Maintain attorney time.
• Make travel arrangements and complete Travel & Entertainment reports.
• Oversee conference room arrangements and scheduling for meetings, including video conferences and client meetings.
• Order meals for meetings.
• Coordinate visiting offices and guest requests.
• Perform any and all other duties as necessary for the efficient functioning of the Department and Firm. 

Qualifications

• Excellent oral and written communications
• Outstanding interpersonal skills
• Ability to prioritize and coordinate work
• Ability to maintain confidential information
• Ability to think critically and analytically in a pressured environment
• Ability to work productively and cooperatively with other employees
• Ability to constantly learn new skills as they become necessary
• Proficiency in Outlook, MS Word, iManage, Excel, PowerPoint, TOC/TOA, Elite
• College Degree a plus