Legal Executive Assistant

 10:00 – 6:00 (Monday – Friday)

Department:  Administrative Services

Office:  Washington, D.C.

Reports To:  Office Manager

Status:  Non-exempt

Overview

Large, global law firm is looking for a Legal Executive Assistant to support the Government Contracts Practice Group, including senior partner, two counsel, a mid-year associate and a first year associate. This position requires someone who is extremely organized and has the ability to prioritize and multi-task. Qualified candidates will be polished and professional and have excellent client-facing skills. 

Responsibilities

• Familiarity with Government Contracts law, bid protests through the Government Accountability Office (GAO), General Services Administration Board of Contract Appeals, complex litigation
• Prepare and edit legal documents, correspondence, memoranda (iManage Content Management System a plus); scan and organize documents using Adobe Acrobat Pro; various court and agency hard copy and e-filings
• Prepare and maintain litigation binders
• Ability to takes notes from dictation and produce first draft of document or correspondence
• Coordinate and schedule appointments, conferences and attorney/client meetings
• Responsible for opening new matters, submitting conflict checks, timely billing and collection activities
• Coordinate travel and submit expense reimbursements in a timely manner; coordinate distribution of sporting event tickets; work with Accounting and Marketing to keep practice group budget up-to-date.
• Answer and direct telephone calls
• Input attorney time charges into the automated tracking system (Carpe Diem)
• Direct and sometimes independent client contact
• Maintain electronic and paper client files
• Assist other support staff with administrative tasks – team oriented office
• Additional duties as assigned 

Qualifications

• Superior technical skills in Microsoft Office Suite 2010
• Excellent proofreading and strong organizational skills, and ability to multitask
• Discretion and confidentiality essential
• Excellent communication and interpersonal skills
• Positive, pro-active, professional and polished attitude with the ability to perform without supervision
• Ability to manage multiple requests, assess priorities, and achieve solutions under deadlines
• Ability to work overtime as needed
• Minimum 2 years’ experience in the law firm environment