Billing Specialist

The position is primarily responsible for ensuring accurate, timely, and adequately-detailed client billing by supporting assigned attorneys with client accounts. This is a hands-on position that involves working independently and proactively on all aspects of the day-to-day billing.

Responsibilities include:

• Review and bill attorney hours and disbursements to clients
• Review and edit proformas in response to attorney and secretary requests
• Apply retainer funds as directed by attorney
• Process write-offs following Firm policy
• Ability to execute complex bills in a timely manner
• Ability to understand Exception rates, Discounts, Multipayor, and Electronic Billing
• Ability to handle high volume of bills per month and prioritize accordingly
• Ability to effectively interact and communicate with attorneys, secretaries, and clients
• Review and verify accuracy of billing and provide supporting documentation as required
• Research and respond to inquiries regarding billing issues and problems
• Create billing reports and spreadsheets for analyses as required
• Organize and maintain billing files
• Ability to assist in preparing documentation for exhibits in court
• Liaison between the Accounting Department in Chicago and attorneys in the NY office, to ensure best practices are applied
• Review and enter new Clients and Matters into the billing system
• Perform special projects as assigned 

Qualifications include:

• Ability to prioritize and multi-task in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner
• High standards, excellent attention to detail, effective communicator, an ownership mentality and exceptional follow through skills are absolutely essential for success in this position
• Ability to meet deadlines and use time efficiently
• Ability to demonstrate good common sense and sound judgment
• Ability to work independently, a self-starter
• Must have strong verbal and written communication skills
• Excellent organizational skills
• Ability to be an effective team member and display initiative
• 7-10 years Billing experience in a law firm environment
• Elite accounting software experience preferred
• Proficient with MS Word and Excel