Client Accounting Coordinator

Job Description

Work with the Sr. Manager, Client Accounting to ensure compliance with the Firm financial guidelines on new matters. Work with Financial Systems and Billing departments to ensure that all billing rates, structure and discounts are in accordance with fee agreements.

Primary Responsibilities and/or Essential Functions

• Review of outside counsel guidelines
• Summarize financial portion
• Obtain appropriate approval of discounts/cost exceptions
• Implement discount/cost exceptions pertaining to OCG in financial system
• Document status of OCG for department use
• Load rates for new timekeepers in accounting software
• Follow up and confirm rate changes in relation to timekeeper effective date changes
• Assist and serve as backup for compiling monthly write off report
• Ensure that proper approvals were obtained according to firm write off policy prior to posting invoices and report any non-compliance to Finance Director
• Finalize and send report to Accounting group for inclusion with monthly financial package to management committee
• Maintain, update, distribute, and assist in analysis of client/matter discount policy
• Maintain and update client/matter discount agreement notes in financial system to match discount policy
• Act as an additional resource for international and regional billing group
• Support billing staff with financial system and test accounting software in preparation of upgrades
• Any other responsibilities or special projects as required or assigned by management. 

Knowledge, Skills & Abilities

• Strong knowledge of Excel.
• Ability to work with limited supervision and follow up on problem areas.
• Strong oral and written communication skills.
• Detail oriented.
• Ability to work well in a team environment.
• Strong knowledge of Excel.
• 4+ years of law firm billing experience.
• Elite 3E software knowledge a plus.

Education/Certifications

• Bachelor’s degree or equivalent education and work experience.