Assistant, Global Diversity & Social Responsibility

Responsible for supporting the development and implementation of the Firm’s Global Diversity and Social Responsibility initiatives.

Primary Responsibilities and/or Essential Functions

• Organize, execute and provide administrative support for global diversity and social responsibility programs and events including assistance with scheduling meetings, events, managing conference room reservations, catering orders, guest lists, etc.
• Maintain and analyze diversity HR data and metrics (women, people of color, LGBT) for external and internal audiences.
• Maintain and update all communications materials on various mediums on an on-going basis including all email distribution lists, Portal, external website, client surveys, RFP’s, and PowerPoint presentations.
• Provide administrative support for Firm Pay It Forward and other community service initiatives including mentoring programs.
• Manage multiple projects including communications and marketing collateral, philanthropic sponsorships, diversity training rosters and evaluations, maintaining Committee meeting minutes and agendas, travel arrangements, reimbursements and invoicing for the Global Diversity & Social Responsibility team.
• Serve as a collaborative member of the Attorney Programs and Resources team liaising with Legal Personnel, Legal Recruiting, Practice Management, Professional Development and HR on an on-going basis.
• Additional responsibilities as needed.
• Regular overtime required.

Knowledge, Skills & Abilities

• 2+ years of experience in desktop application, project management, administrative services and program management.
• Must have a passion and interest in diversity and inclusion.
• Must have an interest in event planning and in providing administrative support.
• Individual must be organized and be able to work efficiently and independently.
• Must be able to communicate effectively and handle conflicting priorities that are of a highly confidential nature.
• Excellent grammatical and written skills.
• A flexible team player with a client service orientation and the ability to work well under pressure in a fast paced environment.
• Excellent organizational and project management skills.
• A track record of proven good judgment.
• Ability to make decisions quickly and take initiative is essential.
• Strong Word, PowerPoint & Excel skills for data entry and analysis necessary.
• Knowledge and experience with statistical analysis, creating pivot tables and charts with Excel.

Education/Certifications

• Requires minimum of a 4-year degree or equivalent experience.  

Other info – Here’s some other information that may be useful for recruiting:

• Analytics/Excel.  We are looking for someone that will have superior excel and analytical skills.  Candidates that have done pivot tables, reporting, and v look ups are preferred. Candidates that have HRIS or HR analytics experience with excel and technical skills are strongly preferred.
• Event planning.  The person should be interested in planning events and all the logistics involved with it.
• Strong general admin skills – candidate understands what it means to be an administrative assistant. No qualms about administrative work, i.e. keeping track of department calendars.