Legal Secretary/Word Processing-Second Shift

Newark, NJ

(M-F 1PM-9PM)

Reports to:  Director of Human Resources

Job Description

Perform routine clerical, secretarial and administrative work in word processing, preparing outgoing mail, providing attorney assistance, data processing, and record keeping.

Essential Duties and Responsibilities

• Respond to incoming administrative tasks, especially after regular business hours.
• Answering and screening telephone calls for attorneys
• Document production and editing utilizing Windows7, Microsoft Office 2010 (Word, Excel and PowerPoint), Microsoft Outlook, Nuance PDF Converter, Adobe Acrobat, Best Authority, Elite Webview and similar software.
• Assist with document conversion and clean up; create and revise complex legal documents adhering to Firm styles and guidelines.
• Printing complex documents
• Facilitate the creation and edition of Tables of Authorities and Tables of Contents using Legal MacPac
• Entering Attorney time
• File expense reports
• Prepare outgoing mail and sorting incoming mail, prepare express delivery packages.
• Data entry utilizing various softrware applications and/or transcription of analog or digital dictation
• Perform some duties of department secretary when requested or required by department operations.
• May be assigned coverage of a particular secretarial absence
• Other duties as assigned
• Education: Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing. Minimum of 5 years law firm secretarial experience.

Skills and Abilities

• Intermediate knowledge of multiple software: Microsoft Office, DM System, Windows 7
• Ability to multi task
• Strong Customer Service Skills
• Ability to effectively meet and communicate
• Ability to make independent judgments which have minor impacts on the organization.
• Notary Public preferred