Senior Representative, T&E (Travel & Expense)

Job Description

Responsible for the accurate processing and accounting of American Express transactions, Chrome River expense reimbursements and other Travel and Entertainment operations in accordance with the firm’s T&E Policy.

Position Summary

Responsible for the accurate processing and accounting of American Express transactions, Chrome River expense reimbursements and other Travel and Entertainment operations in accordance with the firm’s T&E Policy.

Primary Responsibilities and/or Essential Functions

American Express Program Administrator

• Set up new AMEX credit card accounts, cancellations, replacements and review reports. Investigates all open issues and audits the use of the AMEX Corporate Card.

American Express Processing

• Verify coding, approvals and supporting documentation in accordance with firm policies. Audits issues as they are found and followed up until a solution is found for all New York meeting cards.
• Verify coding, approvals and supporting documentation in accordance with firm policies. Audits issues as they are found and followed up until a solution is found for all Regional Offices meeting cards.
• Verify coding, approvals and supporting documentation in accordance with firm policies. Audits issues as they are found and followed up until a solution is found for all Regional Business Travel Account (BTA) processing.
• Prepares all reporting for the AMEX Corporate Card program and investigates any issues found.

Chrome River

• Processing of Travel & Entertainment reports.
• Auditing US expense reports: verify coding, approval and supporting documentation in line with Firm policies.
• Verify employees have valid time keeper numbers and direct deposit details for the export.
• Preforms Audit Module and ACH Sampling reviews for all expense reports done through the application.
• Prepares all reporting for the AMEX Corporate Card program and investigates any issues found.

Customer Service

• Handles all inquiries regarding the AMEX Corporate Card program and Chrome River with a high degree of professionalism and timeliness.

Additional Functions

• Completes credit applications as needed for T&E and Accounts Payable departments.
• Direct Billed Hotels Processing – Verify coding, approvals and supporting documentation in accordance with firm policies.
• Maintain & prepare Vat submission.
• Processes Elan credit card statements.
• Process miscellaneous checks for deposit and cost adjustments for A/R department.
• Performs filing and back-up pulls as requested.

Education and Experience

• College Degree in Accounting is a favorable.
• 2 years travel and entertainment or accounts payable experience, preferably in a law firm.
• Some overtime may be required.
• Must be experienced excel user and be comfortable working in a largely paperless expense reimbursement system.