Accounts Payable Supervisor 

Reports to:  Director of Finance and Accounting 

Position Description

New York office of a global, real estate, investment firm is currently looking for a self-motivated individual for the position of Accounts Payable Supervisor within their Family Office.  This position reports to and will support the Director of Finance and Accounting in the New York office in carrying out the functions within the Accounts Payable / Operations department. The position will manage a Staff Accountant within the department. 

Core Functions

• Accounts Payable ownership: manage and assist in obtaining approval of all invoices, cataloguing all invoices for each weekly check batches, entry into accounting system, payment schedule, check batch creations, and correspondence at the completion of the check runs.
• Manage and assist in maintaining all communication with external and internal vendors, handling all difficulties and trepidations that may arise.
• Full Accounts Receivable ownership including clearing transactions and issuing invoices.
• Handles day to day straightforward accounting necessities; including managing all payable requests, maintenance of schedules, and creation of vendor summaries for internal vendors.
• Evaluate employee expense reports for accuracy and due diligence prior to management review.
• Assist with ad-hoc schedules and reporting.
• Propose and enter monthly journal entries, including accruals, reclasses, clearing transactions and others.
• Complete monthly intercompany transactions, including reconciliation of intercompany accounts and preparing invoices.
• Assist with budget process, including budget creation and variance analysis.
• Preparation of cash deposits and maintenance of cash receipts schedule.
• Preparation of cash flow projections, both short-term and long-term.
• Reconciliation of monthly credit card statement, including account distribution, confirmation of receipts, and timely payment.
• Maintenance of Fixed Assets and Depreciation process.
• Complete reconciliation of general ledger accounts.
• All other duties as assigned. 

Requirements and Qualifications

• Bachelor’s degree required; Major in Accounting preferred
• 5 – 8 Years relevant experience
• Experience with ERP accounting systems, Microsoft Dynamics Great Plains preferred
• Experience with ERP accounting systems, Microsoft Dynamics Great Plains preferred
• Experience with computer word-processing and spreadsheet applications, with an emphasis on Microsoft Excel
• General email and internet skills
• Ability to analyze figures, basic mathematical and analytical problem solving abilities
• Able to work with a minimum of supervision.
• Experience working in a Family Office a plus
• Employee must have the physical capability to perform all core functions of the position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the core functions of the job.

Competencies Important to This Job

• Analytical Thinking: Approaches a problem by using a logical, systemic, sequential approach.  Identifies many possible causes for a problem.  Carefully weighs the priorities of things to be done.
• Attention to Communication: Ensuring that information is communicated timely and precisely to others who rely on this information to make business decisions.
• Diagnostic Information Gathering: Identifying the information needed to clarify a situation, seeking that information from appropriate sources, and using skillful questioning to draw out the information.
• Problem Solving: Demonstrates reasoned judgment and discipline, reserving decision making until all information is received.
• Collaboration: Develops, maintain, and strengthens collaborative relationships inside and outside the organization.
• Communication: Listens actively and expresses self clearly in conversations and interactions with others; expresses self clearly in business writing to effectively reach the audience.
• Initiative: Identifying what needs to be done and taking action before being asked or required to.
• Results Orientation: Prioritizes projects to meet required deadlines. Carefully manages several projects at once, focusing on the desired end result of one’s work.
• Thoroughness: Ensures that work is complete and carefully reviews the accuracy of information in their work.
• Adaptability: Adaptable to the changing nature of the business.