Marketing Assistant

Reports to:  Chief Marketing Officer, Global Director-Marketing & Communications, Global Director- Digital Marketing & Operations

Role Summary

The Marketing Assistant will support the Marketing & Business Development team provides direct administrative support to the firm’s Chief Marketing Officer, Global Director, Marketing Communications and Global Director, Digital Marketing & Operations.  Administrative support includes coordination of internal and external meetings, travel arrangements, expense reports and light phone duty. In addition the Assistant will support a variety of special projects as assigned.  Support provided may include research, analysis, logistics and planning, project management, data entry, drafting and communications, user training, and organizational or administrative support.

Key Responsibilities

• Coordinate meetings/schedules, answer phones, manage calendar, and coordinate travel arrangements.
• Support various projects as assigned e.g. branding initiative, industry initiative, office opening and key client events, Partners’ Retreat, etc.
• Liaise with various firm committee members and assistants to support the efforts and goals of the department and firm.
• Process expenses reports for CMO and Global Directors.
• Use of firm CRM system (InterAction)
• Maintain department organization charts and outlook distribution lists.
• Prepare PowerPoint presentations under tight deadlines.
• Maintain dept. phone/quick job description directory on intranet site.
• Support on-boarding of department staff (e.g., making sure they have offices, computers, phones, etc.) and any comparable activities related to exiting staff.

Knowledge, Skills & Attribute

Communication Skills

• Ability to communicate effectively in a multicultural, multinational environment
• Exceptional verbal communication skills
• Excellent written communication skills

Analytical Skills

• Ability to identify key data sources and utilize data driven insights to effectively improve business decisions
• Ability to effectively diagnose and troubleshoot problems that may arise.

Team and Independent Worker

• Ability to build relationships and work well across functions and ability to work with minimal direct supervision

Time & Project Management

• Must be able to manage multiple assignments simultaneously and have strong organizational skills
• Effective time management skills and ability to meet deadlines 

Business Acumen and Skills

• Understanding of business processes and basic corporate finance, management and accounting principles
• Demonstrates a strong customer orientation
• Ability to thrive in a highly complex environment
• Actively seeks innovative ways to improve processes, products, and client experience.

Leadership Skills

• Understands the hierarchy and culture of professional services organization and is able to identify the decision makers and influencers
• Retains objectivity and proper understanding of a problem or situation when placed under conditions of stress

Behavioral Traits

• Proven ability to quickly learn new applications, processes, and procedures
• Demonstrates a strong attention to detail
• Demonstrates the capacity to manage changing priorities and ambiguity while remaining calm and controlled
• Communicates a “can do” attitude and positive outlook, minimizing negative behaviors
• Demonstrates an ability to form solid partner relationships across functions and levels
• Demonstrates initiative and resourcefulness

General Skills

• Superior interpersonal skills
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Experience utilizing social media in a commercial capacity
• Excellent writing and editorial skills
• Knowledge of and ability to use CRM tools a plus

Marketing Software Skills

• Knowledge of desktop publishing and graphic manipulation, such as Quark X Press and Adobe PageMaker/Illustrator a plus

Education & Experience

Essential

• Bachelor’s degree from a four-year college or university in a related field required
• 1-2 years of work experience in a professional services environment

Desirable

• Prior marketing, business development, communications experience
• Law firm experience a plus

Physical Activity/Other Miscellaneous

• Flexibility to work outside of standard work hours as needed
• Ability to lift 10-15 pounds