Administrative Assistant-Capital Markets

New York, NY

Summary

The Administrative Assistant provides secretarial, technical, and organizational support to lawyers and managerial staff, as assigned. This is a dynamic position requiring professionalism, effective communication skills, and sound judgment, with a thorough understanding of the Firm’s policies. The Administrative Assistant is a valued member of the support team, contributing to the overall success of the practice and department.

Responsibilities

• Manage an assignment desk.
• Serve as gatekeeper to attorney(s)’ practices.
• Interact with attorneys and legal teams.
• Liaise with clients.
• Maintain calendars, schedule appointments, and organize client and internal meetings.
• Draft, revise, and prepare correspondence, memoranda, and other legal documents.
• Coordinate travel arrangements and secure required documentation (e.g., visas).
• Enter attorney time and reimbursable expenses.
• Prepare client bills, track payments, and work in tandem with billing coordinators.
• Assist with year-end activities and collections.
• Develop knowledge of practice groups and their operations.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills, able to prioritize tasks and manage multiple responsibilities.
• Capable of adapting work styles to varied situations and principals’ preferences.
• Proficiency in Microsoft Office Suite; strong technical skills required.
• High attention to detail with strong proofreading, data entry, and recordkeeping skills; ensure follow-through on tasks and deadlines.
• Professionalism and discretion in handling sensitive information; represent the Firm positively and respectfully.
• Proactive problem-solver with initiative; anticipate needs and resolve issues resourcefully.
• High standards of work ethic and personal integrity.
• Dependable, responsive, and disciplined, inspiring confidence and credibility.
• Collaborative team player; work effectively with internal departments and clients to foster a positive and cohesive work environment.
• Contribute value to the practice floor support team and department.
• Maintain awareness of industry trends.
• Actively contributes with team-related activities and other knowledge-sharing activities including mentoring to ensure first-class service while away or out of office.

Education and Experience

• Associate Degree or higher, or
• 1 to 5 years’ experience as an administrative assistant or paralegal

Compensation: $70,000.00-$125,000.00, plus overtime and bonus

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