Business Venture Capital Legal Assistant

Boston, MA

Summary

A leading national law firm has a position available for an experienced full-time in-office Business Venture Capital Legal Assistant in their Boston Office, supporting Business Venture Capital. This is an in-office role. Minimum of 3-5 years’ experience practicing in a large law firm environment.

Responsibilities

• Provide administrative support for assigned attorneys, including time entry, new business intake, Zoom calls, Microsoft Outlook, calendar management, expense reports, filing, travel arrangements/reservations, meeting scheduling, etc.
• Maintain comprehensive knowledge of the Practice Group’s processes and technology implementation
• Set priorities, meet deadlines and manage multiple projects while possessing strong initiative/organizational skills and demonstrating an ability to resolve issues/problems independently
• Communicate and foster positive rapport with team members and clients and maintain strong working relationships
• Possess exceptional typing skills; ability to draft and/or edit documents accurately and quickly
• Maintain comprehensive knowledge of specific Practice Group guidelines (i.e. assist with practice group driven projects, training sessions, and onboarding of new team members)
• Manage client intake, including engagement letters, data site set-up, Carta implementation, etc.
• Manage deal closing processes, including signature page preparation, DocuSign, etc.
• Assist attorneys in preparing protocols for various types of clients/deals and assist in updating periodically
• Maintain, update and keep track of extensive amount of electronic files, training manuals, etc.
• Coordinate and circulate documents to attorneys and clients
• Assist and understand venture deal closings and prepare closing notebooks  – making sure all closing binder, org charts, operating agreements, etc. are fully and timely uploaded to the data site, coordinating who has access to folders, etc.
• Draft and coordinate filings of corporate documents with registered agents and applicable state agencies as requested by attorneys.
• Manage the post-closing process for each transaction, including preparing and finalizing closing binders, drafting and tracking, and deal abstracts/summaries
• Assist with maintaining and updating the tracker for all deals, working in close collaboration with finance and accounting in making sure billing system is integrated correctly
• Calendar important pre- and post-closing dates and deadlines, manage all appointments
• Maintain and update team distribution lists, document templates and resource materials
• Assist leadership with tracking Practice Group budgets and expenses
• Assist attorneys with closings, updating org charts, responding to inquires throughout the day for executed documents, coordinating conflict waivers, etc.
• Exhibit meticulous attention to detail; handle confidential and sensitive information
• Complete eight hours of continued technical education through the Firm’s training department
• Remain proficient with iManage Records Manager, InTapp, Chrome River, and Microsoft programs Word, Excel and Outlook
• Liaise with marketing, events, and other staff on behalf of the Practice Group, such as for organizing events, social media, etc.
• Other duties as assigned

Requirements

• 3-5 years of experience practicing in a large law firm environment
• Proficiency with iManage Records Manager, InTapp, Chrome River, and Microsoft Office programs (Word, Excel, Outlook)

Qualified candidates must possess strong initiative, demonstrate an ability to anticipate needs, resolve issues/problems independently, have strong organizational skills, and manage multiple projects/tasks at a time. Other essential requirements for this position include the ability to communicate effectively and professionally to develop rapport with co-workers as well as clients; maintain strong working relationships; exhibit meticulous attention to detail; handle confidential and sensitive information; and possess strong proofreading and typing skills.

Compensation

• $70,000.00-$90,000.00 plus overtime

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