IP Litigation Specialist

Houston, TX

Summary

A prestigious National Law firm is hiring and has an opening for an IP Litigation Specialist in our Houston office. This position can be a hybrid role.

Responsibilities

• Coordination of Client Estimates and Accruals, as well as invoicing process
• Maintain and update files, including file openings and conflict checks in Intapp
• May assist with drafting engagement letters
• May assist with intake activities
• Responsible for scheduling and coordinating travel arrangements (Attorney travel)
• Responsible for overseeing invoice payments/expenses/reimbursements (Chrome River)
• Coordinate tracking of CLE for assigned attorneys
• Coordinate project files, including drafting internal and external communications related to ongoing litigation tasks
• Draft and transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger
• Assist in setting up review databases and archiving data as needed
• Analyze and generate reports from data, ensuring accurate and efficient data handling
• Draft basic search queries and collaborate with attorneys to identify relevant documents
• Conduct thorough Quality Checks (QC) on document productions to ensure accuracy
• Assist with calculating and managing litigation timelines
• Potential travel for assistance at depositions, mediations and trials
• Other duties as assigned

Requirements

• 3+ years of related experience
• Responsible for billing 450 hours/year
• Knowledge of specific Intellectual Property rules and procedures, as well as keeps abreast of department guidelines
• Exception verbal and written skills, as well as administrative and management skills
• Exceptional typing skills; ability to draft and/or edit documents accurately and quickly
• Responsible for maintaining secondary docket and case and file management, including uploading email communications and documents to docketing and DMS systems, as well as, maintaining and updating files and client portals and attending any status meetings
• Effectively set priorities, meet deadlines and manage multiple projects, including preparation and maintenance of internal docket reports, charts, and to-do lists
• Ability to pay attention to the minute details of a project or task (i.e. calendaring, meeting coordination, timesheet entries, travel plans, file openings)
• Create, edit, format, and proofread documents, memoranda, correspondence, spreadsheets and presentations with the highest level of accuracy and attention to detail
• Prepare and circulate reporting letters to client(s) and/or outside counsel or vendors
• Critical thinker who works efficiently, using available technology and strives to simply tasks and enhance efficiency.
• Proficient in IP Docketing System, inTapp Time Entry, Chrome River, iManage, Adobe and Microsoft programs Word, Excel and Outlook
• Annually complete eight (8) hours of continued technical education through the firm’s training department, including, but not limited to, the IP Department specific training.
• Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, Zoom, email and voicemail, and by phone.

Compensation: $80,000.00-$100,000.00 annually plus overtime.

#LI-Hybrid