E-Billing Coordinator/Specialist

Roseland, NJ or New York, NY

Summary
Under the direction of the E-Billing Manager, the E-Billing Coordinator supports the E-Billing team by ensuring accurate and timely submission of client invoices in compliance with firm and client-specific policies. This role collaborates closely with Partners, Billers, and the Collections team and requires attention to detail, strong communication skills, and a working knowledge of electronic billing platforms and client billing guidelines.

Essential Job Requirements

• Support daily e-billing operations and tasks
• Retrieve and enter Matter ID Numbers into the billing system
• Submit and maintain timekeeper rates on various e-billing platforms
• Accurately and promptly submit invoices via platforms such as BillBlast, Legal Tracker, CounselLink, TyMetrix360, etc.
• Obtain and provide required disbursement documentation
• Monitor and update the status of e-billing invoices regularly
• Assist in identifying and resolving outstanding and rejected e-bills
• Coordinate with attorneys, clients, staff to meet e-billing requirements
• Escalate issues to management promptly as needed
• Maintain internal records of e-billing clients and compliance details
• Respond to partner and client inquiries related to e-billing
• Other
• Work closely with the Director of Revenue, Billing Managers, Billing Team and Collections Team
• Assist with special projects and other e-billing tasks as assigned 

Skills, Knowledge, and Abilities

• Some experience is helpful, but we’re open to training the right candidate
• Bachelor’s degree in accounting, Finance or Business preferred
• Proficiency in Microsoft Word, Excel and Outlook
• Experience with e-billing platforms and accounting systems (Aderant preferred) is a plus
• Familiarity with UTBMS codes, timekeeper rate structures, and billing compliance is preferred.
• Strong analytical and problem-solving skills
• Excellent attention to detail, organization and follow-through
• Excellent attention to detail, organization and follow-through
• Ability to manage multiple tasks and deadlines in a fast-paced, high-volume environment to meet deadlines and daily requirements
• Strong interpersonal and communication skills
• Client service-oriented for both internal and external contacts.
• Eagerness to learn and contribute to process improvement
• Flexibility to manage workload during peak billing cycles; ability to work overtime as needed

For candidates meeting the requirements, the expected base salary is $70,000.00-$95,000.00, plus overtime and bonus. The range provided is the salary that the firm in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off. 

Disclaimers
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required.  

Firm is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. 

#LI-Hybrid