Assistant Managing Clerk

New York, NY

Summary

Premier, boutique, litigation, law firm is seeking an Assistant Managing Clerk to support the Managing Attorney’s Office with litigation calendaring, electronic court filings, and docket management. This role is ideal for someone with strong organizational skills, knowledge of court rules, and attention to detail, who is comfortable working in high-pressure, deadline-driven environments. The position involves significant responsibility for reviewing filings, advising case teams, and ensuring procedural compliance. The standard schedule for this role is Monday-Friday, 12:00 PM -8:00 PM EST.

Responsibilities

• Support the Managing Attorney in leading the Managing Attorney’s Office (MAO), optimizing workflows, training, and policy implementation.
• Oversee and maintain a centralized litigation calendar and case management system, ensuring timely reminders and updates for key deadlines, filings, and court appearances across all active matters.
• Analyze court filings to identify important dates, update individual and firm-wide calendars, and ensure that teams receive timely notifications about upcoming deadlines or procedural requirements using tools like CourtAlert and PACER.
• Advise attorneys and case teams on federal and state court rules, filing procedures, and litigation deadlines, with an emphasis on New York courts.
• Serve as liaison with courts and third parties; coordinate service of process and court filings across jurisdictions.
• Review draft filings for compliance with court formatting and procedural rules; coordinate with attorneys and staff to correct deficiencies.
• File legal documents electronically in federal and state courts, including after business hours.
• Research court procedures and assist attorneys with filing logistics and admissions.
• Assist with onboarding new matters and docketing profiles.
• Provide training and procedural guidance to paralegals and litigation assistants.

Requirements

• Bachelor’s degree required
• 3–5+ years of recent, relevant experience in a law firm or managing attorney’s office required
• Strong knowledge of NY and federal court rules and filing procedures
• Familiarity with CourtAlert strongly preferred
• Proficiency in Microsoft Office, including Excel and PowerPoint
• Excellent written and verbal communication skills
• Strong attention to detail, with the ability to manage multiple deadlines and prioritize effectively
• Highly organized, responsive, and able to prioritize under pressure
• Full-time, Monday-Friday, 12:00 PM-8:00 PM ET
• Availability for late filings or weekend coverage may be required

Compensation: $120,000.00-$135,000.00, annually, plus bonus.

• Required in-office presence four days per week

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